Executive Assistant (117673BR)

  • Raytheon
  • Tewksbury, Massachusetts, United States
  • 07/02/2018
U.S. Citizen / Must Be Clearable

Job Description

Location: Tewksbury Massachusetts Security Clearance: None / Not Required Raytheon IDS has an exciting opportunity located in our Tewksbury, MA office. We are seeking a proven, high performing administrative professional to fill a key Executive Assistant role. This opportunity will be supporting the Director of Capture Management Excellence (CMX), the CMX Team, and the Human Resources (HR) Business Development (BD) Director, the HR Front End of the Business (FEOB) Team, and the Competitive Intelligence and Price to Win (CIPTW) Director. The position will also provide back up to the Executive Assistant to VP of Business Development.

In these dynamic and fast-paced role you will partner and collaborate with other Executive Assistants and business leaders to understand and execute business development priorities in a proactive manner. The ability to build relationships, exercise good judgement and work across the Raytheon and Integrated Defense Systems matrix is critical. The successful candidate will demonstrate an understanding of how the Executive Assistant role can support business development operations performance.

This Executive Assistant will support all daily business administrative and coordination responsibilities, including preparation of presentations and reports, arranging meetings, tracking expenses and arranging travel, management of calendar, interfacing with external customers, and performing special projects as required. The position will manage telephonic communications and perform other administrative tasks as necessary to promote effective and efficient operation of the department. The role will support CMX training initiatives, such as Mentoring Circles and Capture Manager Training and Certification Programs. The successful candidate must have the ability to understand the workflow of the organization and add value by being able to prioritize meeting requests and respond to phone calls on behalf of the Director of CMX.

Responsibilities include:
  • Attend calls and meetings; capture actions and maintain action list to ensure follow up
  • Coordinate materials prior to meetings and ensure pre-briefs are set up prior to, when appropriate
  • Proactively identify ways to enable greater productivity and efficiency in role
  • Generate charts, tables, memoranda, reports, correspondence and other materials with speed and accuracy
  • Plan appointments and events
  • Coordinate domestic/complex international travel arrangements and prepare expense reports
  • Coordinate and host customer visits and employee engagement meetings
  • Calendar Management
  • Establish follow- up system to ensure deadlines are met
  • Coordinate monthly reports
  • Assist in directing work, assigning and outlining tasks
  • Establish detailed knowledge of the IDS and Raytheon Leadership Team members and locations
  • Ability to work overtime as required

Basic Qualifications:
  • 6+years of professional administrative experience supporting a senior leader in a large organization
  • Demonstrated proficiency with Lotus Notes and Microsoft office suite tools (MS Outlook, MS Word, Power Point, Excel)
  • Experience with calendar management, meeting scheduling and coordination, planning events, expense reports, and data reports.
  • Experience in planning and coordinating complex international travel
  • Possess professional presence and phone/reception skills
  • Demonstrated excellent verbal and written communications skills
  • High School Diploma

Desired Qualifications:
  • Knowledge of Raytheon's business, Policies and Procedures (Business Travel, Business Courtesies, etc.)
  • Demonstrated experience with handling confidential and non-routine information
  • Demonstrated experience interacting with senior levels of leadership effectively
  • Demonstrated experience handling multiple tasks concurrently and making quick decisions in a fast-paced environment
  • Raytheon Qualified Six Sigma Specialist
  • Demonstrated experience with: APEX Time Recording, Expense Reporting Systems, Internet search engines and map/direction utilities
  • Professionalism, Discretion and Sensitivity
  • Demonstrated knowledge of Raytheon visitor request/registration systems
  • Demonstrated experience utilizing interpersonal and collaborative skills
  • Demonstrated ability to prioritize work within a multi-tasking environment and stay on top of task deadlines and due dates
  • Demonstrated experience synthesizing data into information and have attention to detail
  • Candidate must have good judgment and take initiative to complete tasks in a self-directing manner
  • Candidate should also demonstrate attention to detail, have the ability to work independently with minimal supervision and adapt to changes in priorities in a fast-paced environment
  • Associates or Bachelor’s Degree

This position requires either a U.S. Person or a Non-U.S. Person who is eligible to obtain any required Export Authorization. 117673

Raytheon is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.

Headquartered in Tewksbury, Massachusetts, IDS has 32 locations around the world. Its broad portfolio of weapons, sensors and integration systems supports its customer base across multiple mission areas, including air and missile defense systems; missile defense radars; early warning radars; naval ship operating systems; C5ITM products and services; and other advanced technologies. IDS provides affordable, integrated solutions to a broad international and domestic customer base, including the U.S. Missile Defense Agency, the U.S. Armed Forces and the Department of Homeland Security. Administrative Services/Support, All Administrative Services/Support
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