Senior Executive Assistant (116429BR)

  • Raytheon
  • Waltham, Massachusetts, United States
  • 07/02/2018
U.S. Citizen / Must Be Clearable

Job Description

Location: Waltham Massachusetts Security Clearance: None / Not Required Raytheon Corporate Engineering, Technology and Mission Assurance (ET&MA) team has an exciting opportunity located in our Waltham, Massachusetts office. We are seeking a proven, high performing administrative professional to fill a key Senior Executive Assistant role. The opportunity will be primarily supporting the Corporate Mission Assurance Vice President and his team.

In this dynamic and fast-paced role you will partner and collaborate with other Senior Executive Assistants, business leaders, and cohorts across the country to understand and execute business priorities in a proactive manner. The ability to build relationships, exercise good judgement and work across the Raytheon matrix is critical. The successful candidate will demonstrate an understanding of how the Senior Executive Assistant role can support business operations performance.

The Senior Executive Assistant will support all daily business administrative and coordination responsibilities, including supporting the preparation of presentations and reports, arranging meetings, tracking expenses and arranging travel (domestic and international), management of calendar, interfacing with external customers, providing coverage for Senior Executive Assistants within ET&MA and performing special assignments as required. The individual will manage communications (telephone, email, instant messaging, etc.) and perform other administrative tasks as necessary to promote effective and efficient operation of the department. The successful candidate must have the ability to understand the workflow of the organization and add value by being able to prioritize meeting requests and respond to phone calls on behalf of the Corporate Mission Assurance Vice President and his team.

Responsibilities include:
  • Attend calls and meetings; capture actions and maintain action list to ensure follow up
  • Coordinate materials prior to meetings and ensure pre-briefs are set up prior to, when appropriate
  • Proactively identify ways to enable greater productivity and efficiency in role
  • Accurately generate charts, tables, emails, reports, correspondence and other materials in a timely manner
  • Coordinate travel arrangements and prepare expense reports
  • Coordinate and host employee engagement meetings
  • Calendar Management
  • Establish follow-up system to ensure deadlines are met
  • Coordinate monthly reports
  • Assist in directing work, assigning and outlining tasks
  • Establish detailed knowledge of the Corporate and Raytheon Engineering, Technology and Mission Assurance (ET&MA) Leadership Teams members and locations
  • Ability to work overtime as required

Basic Qualifications:
  • 8+years of professional administrative experience supporting senior leaders in a large organization
  • Demonstrated proficiency with Microsoft office suite tools (MS Outlook, MS Word, Power Point, Excel)
  • Experience with calendar management, meeting scheduling and coordination, planning events, expense reports, and data reports
  • Experience in planning and coordinating complex international travel
  • Possess professional presence and phone/reception skills
  • Demonstrated excellent verbal and written communications skills
  • Professionalism, Discretion and Sensitivity
  • Basic proof reading and summarizing monthly reports and meeting minutes
  • Ability to work proactively, anticipating needs and suggesting assistance to improve executives’ productivity
Desired Qualifications:
  • Demonstrated experience with handling confidential and non-routine information
  • Demonstrated experience interacting with senior levels of leadership effectively
  • Demonstrated experience handling multiple tasks concurrently, prioritizing work, and making quick decisions in a fast-paced environment

Raytheon is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.

Raytheon Company, with 2017 sales of $25 billion and 64,000 employees, is a technology and innovation leader specializing in defense, civil government and cybersecurity solutions. With a history of innovation spanning 96 years, Raytheon provides state-of-the-art electronics, mission systems integration, C5I(TM) products and services, sensing, effects, and mission support for customers in more than 80 countries. Raytheon is headquartered in Waltham, Mass. Visit us at and follow us on Twitter @Raytheon. Administrative Services/Support, All Administrative Services/Support
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